Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Human Resources Coordinator to support essential HR operations for a medical devices organization. This Long-term Contract position focuses on creating a smooth employee onboarding experience, maintaining accurate HR records, and helping ensure compliance with established policies and procedures. The ideal candidate is organized, responsive, and comfortable handling confidential information while coordinating multiple administrative tasks across the employee lifecycle.
Responsibilities:
- Coordinate new employee onboarding activities, including pre-employment documentation, orientation scheduling, and communication with incoming employees.
- Manage employment screening processing and follow up on required screening steps to support timely staffing decisions.
- Maintain and update employee information within HRIS platforms, ensuring records are complete, accurate, and current.
- Provide day-to-day HR administrative support by preparing documents, tracking personnel actions, and responding to routine employee and manager inquiries.
- Assist with compliance-related processes by organizing files, monitoring required documentation, and supporting adherence to HR policies and regulations.
- Partner with internal teams to ensure onboarding tasks, employment records, and related HR workflows are completed efficiently and on schedule.
- Generate and review HR reports, audit employee data, and help resolve discrepancies in personnel information.
- Support changes to HR processes or systems when needed by documenting activities and helping maintain continuity in administrative operations.
- Experience supporting onboarding and core human resources administrative functions in a detail-focused environment.
- Working knowledge of screening coordination and pre-employment screening procedures.
- Proficiency using HRIS systems to enter, track, and manage employee data.
- Familiarity with HR compliance practices, document retention standards, and confidentiality requirements.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Clear written and verbal communication skills when working with employees, managers, and cross-functional teams.
- High level of accuracy and attention to detail in recordkeeping and administrative tasks.