Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Human Resources (HR) Assistant to support a Contract assignment in California. This role focuses on reviewing employee records, confirming required documentation is complete, and helping maintain accurate HR files in a highly organized environment. The ideal candidate brings experience in HR administration, onboarding support, and compliance-related document review while working effectively with sensitive employee information.
Responsibilities:
- Examine employee personnel files to verify records are complete, accurate, and properly organized.
- Identify missing forms or supporting documents and follow established processes to help obtain outstanding items.
- Assist with I-9 documentation review and help track unresolved compliance-related file gaps.
- Support onboarding-related administrative tasks, including preparing and maintaining new employee records.
- Coordinate screening documentation and ensure associated materials are filed correctly.
- Maintain confidentiality while handling sensitive employee information and HR records.
- Help prepare physical employee documents for accurate entry and retention within electronic HR record systems.
- Partner with HR team members to prioritize file review activities and meet assigned deadlines.
- Previous experience in human resources administration or a related HR support function.
- Familiarity with employee file auditing, records management, or compliance-focused document review.
- Working knowledge of I-9 documentation requirements and employment record accuracy standards.
- Experience supporting onboarding activities and maintaining personnel documentation.
- Exposure to HRIS platforms and comfort working with both paper-based and digital employee records.
- Strong attention to detail with the ability to spot missing, inconsistent, or incomplete information.
- Ability to handle confidential information with discretion and professionalism.
- Effective organizational and communication skills in a fast-paced administrative environment.