We are looking for a dependable Human Resources Clerk to support a government organization in Stanwood, Washington through a Long-term Contract opportunity. This onsite role centers on bringing structure to personnel and administrative records by improving document organization, maintaining accurate files, and supporting day-to-day HR operations. The position offers a flexible 24-hour weekly schedule and is ideal for someone who takes pride in accuracy, consistency, and well-managed records.
Responsibilities:
- Develop and maintain an orderly system for both paper and digital HR records to improve accessibility and consistency.
- Sort existing documents, group them into a logical structure, and keep files current and easy to retrieve.
- Digitize hard-copy materials and place them in the correct electronic locations with careful attention to accuracy.
- Apply standardized naming conventions and categorization methods to support reliable document storage.
- Review records for duplicates, outdated materials, or filing errors and help resolve discrepancies.
- Create practical procedures for ongoing file maintenance so records can be managed effectively over time.
- Provide administrative assistance to the HR team, including support for routine clerical and documentation tasks.
- Assist HR leadership with special projects and daily operational needs while managing assigned priorities independently.
- At least 1 year of experience in administrative support, records coordination, filing, or a related office function.
- Demonstrated ability to manage detailed document work with a high level of accuracy and organization.
- Proficiency with Microsoft Office applications, especially Excel and Word.
- Comfort working with scanning, indexing, filing, and maintaining both electronic and physical records.
- Ability to work independently, follow established procedures, and take initiative once expectations are defined.
- Strong reliability, sound judgment, and a consistent approach to handling repetitive detail-focused tasks.
- Previous experience in human resources is preferred but not required.
- Exposure to public-sector environments or familiarity with tools such as SharePoint, Teams, or NeoGov is highly valued.