We are looking for a detail-oriented Full Charge Bookkeeper to oversee day-to-day accounting activities and keep financial records accurate, current, and well organized. This role is based in Parsippany, New Jersey, and will support core bookkeeping functions across payables, receivables, reconciliations, and financial reporting. The ideal candidate brings strong QuickBooks Online experience, sound accounting knowledge, and the ability to work independently while coordinating effectively with external accounting support.
Responsibilities:
- Oversee the general ledger by recording financial activity accurately and ensuring transactions are posted in a timely manner.
- Manage recurring close activities by preparing journal entries, reconciling accounts, and organizing support for monthly and year-end reporting.
- Review and reconcile bank statements, credit card activity, and other balance sheet accounts to maintain reliable financial records.
- Administer accounts payable by processing invoices, tracking approvals, and issuing payments within established deadlines.
- Handle accounts receivable duties, including creating customer invoices, monitoring outstanding balances, and following up to support collections.
- Prepare preliminary financial reports such as profit and loss statements, balance sheets, and cash flow summaries for leadership review.
- Partner with the external accountant to provide schedules, supporting documentation, and adjusting entry information needed to complete the close process.
- Maintain complete and orderly accounting records in QuickBooks Online while identifying opportunities to improve efficiency and accuracy in daily workflows.
- 3–7+ years of experience in full charge bookkeeping or a closely related accounting position.
- Strong hands-on proficiency with QuickBooks Online for day-to-day bookkeeping and reporting.
- Working knowledge of general ledger activity, account reconciliations, and core accounting principles.
- Experience supporting month-end close and coordinating financial information with an external accountant.
- Background in both accounts payable and accounts receivable processing.
- High level of accuracy, strong organizational skills, and the ability to manage deadlines effectively.
- Clear communication skills and the ability to work independently while collaborating with outside partners.