Archived listing. The details below describe a past opening.
We are looking for a Front Desk Coordinator to support daily office operations and create a welcoming experience for visitors and callers. This contract-to-permanent position is ideal for someone who is organized, poised, and confident handling a busy front desk while keeping administrative tasks on track. The role requires strong communication, sound judgment, and the ability to manage multiple priorities in a well-organized office setting.
Responsibilities:
- Welcome guests, employees, and vendors at the front desk and provide courteous, attentive assistance upon arrival.
- Manage incoming phone calls through a multi-line switchboard, direct inquiries to the appropriate contacts, and take accurate messages when needed.
- Coordinate conference room readiness by arranging rooms before meetings and restoring spaces afterward.
- Perform routine administrative support such as copying, scanning, filing, and preparing office documents.
- Monitor shared office areas to help maintain an orderly, efficient, and well-run environment.
- Respond to email and in-person requests promptly while delivering a high level of customer service to internal and external contacts.
- Use Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, to complete correspondence, scheduling, and basic reporting tasks.
- Prior experience in a front desk, receptionist, or similar administrative support role is preferred.
- Demonstrated ability to manage a high volume of inbound calls using a multi-line phone system.
- Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Effective verbal and written communication skills with a detail-oriented and customer-focused approach.
- Proven organizational skills with the ability to multitask, prioritize responsibilities, and meet deadlines.
- Comfort using standard office equipment, including copiers, scanners, and phone systems.
- Strong problem-solving ability, reliability, and attention to detail in a fast-paced office environment.