We are looking for a Front Desk Coordinator to support daily office operations through a contract position. This role is ideal for someone who brings a strong presence to the reception area, creates a welcoming experience for visitors, and keeps shared spaces running smoothly. You will play an important part in supporting onsite teams, coordinating meeting readiness, and assisting with a range of administrative tasks in a detail-oriented office environment.
Responsibilities:
- Welcome guests, manage the reception area, and serve as the first point of contact for visitors and incoming inquiries.
- Maintain consistent front desk coverage throughout the workweek while ensuring an organized and detail-oriented office presence.
- Arrange daily meal orders, track order details, and complete end-of-day lunch coordination tasks.
- Prepare conference rooms in advance of scheduled meetings, making sure the spaces are clean, stocked, and ready for use.
- Check meeting room technology before events and address setup needs so meetings can begin without delay.
- Provide administrative and office support across routine day-to-day activities as business needs arise.
- Assist onsite team members with general workplace support, particularly during the busiest in-office days.
- Handle phone routing, basic data entry, and related reception duties with accuracy and care.
- Prior experience in a front desk, reception, or office support role is preferred.
- Strong verbal and written communication skills with the ability to interact effectively with employees and visitors.
- Detail-oriented presentation and strong interpersonal skills suited to a business environment.
- Comfortable working onsite five days per week in Menlo Park, California.
- Ability to manage multiple priorities, stay organized, and maintain attention to detail in a fast-paced office setting.
- Proficiency with standard office tools, including Microsoft Outlook, Word, and Excel.
- Background in customer service, concierge-style support, or administrative assistance is beneficial.