Payroll Specialist - AP (Tier II)

We are looking for a detail-oriented Payroll Specialist - AP (Tier II) to support payroll and billing operations for clients in Rochester, New York. This Long-term Contract position is ideal for someone who can manage high-volume administrative work with accuracy, meet banking and delivery deadlines, and provide dependable service across payroll, invoicing, and customer support activities. The role requires strong attention to detail, sound judgment when reviewing financial information, and a collaborative approach to maintaining smooth day-to-day operations.

Responsibilities:

• Examine client payroll records across multiple systems to confirm figures are correct, including tax jurisdiction details and balancing information before processing.
• Audit billing documentation and related payroll support to ensure invoices are complete, accurate, and ready for release.
• Complete final payroll processing tasks, produce checks, and ensure work is finished within required banking deadlines.
• Close out invoicing activities, generate customer invoices, and verify timely distribution of billing documents.
• Assemble payroll and invoice packages for customer delivery and coordinate shipment so materials arrive on schedule.
• Reconcile payroll and billing results against accounting statements to identify discrepancies and maintain financial accuracy.
• Provide support across departmental activities, including invoicing assistance and responsive customer service when questions arise.
• Follow company policies and established procedures while contributing to an organized, efficient, and team-focused work environment.
• Experience in payroll administration, billing, invoicing, or accounts payable support within a deadline-driven environment.
• Ability to review numerical data with precision and identify inconsistencies across payroll, billing, and accounting records.
• Familiarity with payroll processing timelines, check production, and banking-related cutoff requirements.
• Strong working knowledge of customer service practices and the ability to communicate clearly with clients and internal teams.
• Proficiency in using multiple databases or business systems to validate information and complete transactions accurately.
• Solid organizational skills with the ability to manage recurring tasks, shipment preparation, and documentation in a timely manner.
• Commitment to accuracy, accountability, professionalism, and respectful collaboration in day-to-day work.