Archived listing. The details below describe a past opening.
We are looking for a Front Desk Coordinator to support a non-profit organization in Salem, Oregon in a Contract position. This role is ideal for someone who enjoys creating a welcoming front office experience while keeping daily administrative tasks organized and on track. The selected candidate will provide coverage for the reception area and assist with essential office support during a staff leave, with an expected schedule of about five hours per day for at least one month and the possibility of extension.
Responsibilities:
- Welcome visitors and serve as the first point of contact for guests, staff, and callers in a courteous and attentive manner.
- Manage a multi-line phone system, direct incoming calls appropriately, and relay messages accurately and promptly.
- Maintain front desk coverage throughout the day, including providing reception support during scheduled staff breaks.
- Handle routine customer service inquiries and assist individuals by providing clear information or directing them to the appropriate contact.
- Prepare and organize bank deposits with attention to accuracy and established office procedures.
- Use Google-based workplace tools to complete day-to-day administrative tasks and support office communication.
- Assist with general front office coordination to help ensure smooth daily operations during the assignment.
- Previous experience in a reception, front desk, or office support role.
- Ability to manage a multi-line phone system while maintaining a friendly and detail-oriented demeanor.
- Strong customer service skills and confidence interacting with a wide range of visitors and callers.
- Experience handling administrative details with accuracy, including preparing financial deposits or similar records.
- Comfort using Google Workspace or other web-based office tools for daily tasks.
- Dependable attendance and flexibility to work a part-time schedule of approximately five hours per day.
- Ability to begin work while required screening is in process, in accordance with client guidelines.