Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment.
The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued.
Key Responsibilities
- Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.
- Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.
- Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.
- Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.
- Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.
- Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.
- Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.
- Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.
- Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.
- Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.
Qualifications
- 2+ years of experience in facilities coordination, facilities administration, workplace operations, or a related role.
- Experience coordinating vendors, maintenance requests, work orders, and building services.
- Strong organizational skills with the ability to manage multiple requests and competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Outlook, Excel, and Word.
- Experience with facilities management systems, work order platforms, or purchasing systems is a plus.
- Ability to maintain accurate records, follow established procedures, and proactively resolve operational issues.
- Comfortable working in a fast-paced, collaborative environment.