We are looking for an experienced and resourceful Executive Assistant to provide contract support to a group of six council members in Georgia. This contract position is ideal for someone who thrives in a fast-moving environment, can balance shifting demands, and brings strong judgment to daily administrative coordination. The role includes meeting and event support, calendar oversight, and communication across internal teams and external partners, with occasional evening availability required during high-volume periods.
Responsibilities:
- Deliver day-to-day administrative coordination for six council members, ensuring priorities are organized and moving forward efficiently.
- Arrange and manage calendars, appointments, and meeting schedules while helping leaders stay informed about upcoming commitments and deadlines.
- Prepare for meetings and events by organizing materials, confirming details, and coordinating all necessary logistical support.
- Oversee catering and meal arrangements for official gatherings, council sessions, and special functions.
- Distribute incoming and outgoing mail accurately and support smooth office operations through dependable administrative assistance.
- Partner with staff, council members, and external contacts to facilitate communication and maintain effective working relationships.
- Support the planning and execution of community programs, council activities, and special events, including periods with overlapping schedules.
- Monitor follow-up items, due dates, and action steps to help ensure timely completion of assignments and commitments.
- Demonstrated ability to manage complex calendars and multiple competing priorities with a high level of organization.
- Strong verbal and written communication skills, with the ability to interact professionally with a wide range of stakeholders.
- Proven discretion and sound judgment when handling confidential or sensitive information.
- Experience providing administrative support to executives, senior leaders, or public officials is preferred.
- Proficiency with Microsoft Office applications and scheduling tools used for calendar and meeting coordination.
- Ability to work independently, anticipate needs, and adapt quickly as priorities change.
- Background in coordinating meetings, events, or public-facing functions is highly valued.
- Willingness to work occasional evenings or extended hours to support meetings and events when needed.