We are looking for a highly organized Executive Assistant to support senior leadership in Dallas, Texas. This Contract position requires someone who is detail oriented and can manage day-to-day administrative operations, coordinate complex schedules and travel, and maintain clear communication across internal and external contacts. The ideal candidate is proactive, discreet, and comfortable handling multiple priorities while keeping leadership informed and operations running smoothly.
Responsibilities:
- Oversee administrative activities for executive leadership, including document organization, note preparation, call coverage, and timely follow-up on outstanding matters.
- Manage assignments and special projects independently by gathering information, reviewing data, preparing reports, and supporting budget-related tracking and updates.
- Evaluate office needs and improve workflows to strengthen efficiency, support daily operations, and help maintain alignment with financial objectives.
- Welcome visitors and provide a welcoming hospitality experience by coordinating seating, refreshments, and overall meeting readiness.
- Act as a central point of contact between the executive office and staff, donors, and other external partners, ensuring communication is handled promptly.
- Draft, organize, and monitor correspondence and updates, while keeping leadership informed of key interactions and activities completed during their absence.
- Coordinate executive meetings by arranging space, preparing agendas, organizing materials, managing invitations, and confirming logistical details.
- Plan and manage domestic and international travel, including itineraries, transportation, lodging, and schedule tracking to ensure seamless execution of business trips.
- Proven experience providing high-level administrative or executive support in a fast-paced, detail-focused environment.
- Strong calendar management skills with the ability to prioritize meetings, appointments, and shifting executive needs.
- Demonstrated experience arranging business travel, including multi-stop itineraries, lodging, and transportation logistics.
- Excellent written and verbal communication skills with the ability to interact effectively with internal teams and external stakeholders.
- Ability to manage confidential information with discretion, sound judgment, and integrity.
- Strong organizational and analytical skills, with experience preparing reports, tracking details, and handling multiple responsibilities at once.
- Proficiency with standard office and meeting coordination tools used for scheduling, documentation, and communication.