We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting.
Responsibilities:
- Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail.
- Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules.
- Coordinate conflict checks and facilitate the opening of new matters for attorneys.
- Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation.
- Maintain accurate docketing and calendar entries using specialized software to track important deadlines.
- Establish and manage both physical and electronic client files for easy access and organization.
- Collaborate with the accounting department to prepare expense reports and finalize monthly billing.
- Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials.
- Handle special projects and overflow tasks while contributing to team objectives.
- Arrange courier services and manage internal and external functions as needed.
- Minimum of 5 years of litigation experience in a medium to large law firm setting.
- High school diploma required; a Bachelor’s degree is preferred.
- Comprehensive knowledge of California and federal court procedures and filing systems.
- Proficiency in electronic calendaring and docketing software, such as Compulaw or Milana.
- Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Exceptional proofreading, editing, and redlining capabilities.
- Strong organizational and time management skills with a keen eye for detail.
- Ability to work under pressure and meet tight deadlines while maintaining professionalism.