We are looking for a detail-oriented Bookkeeper to support the day-to-day accounting operations of a manufacturing organization in Blaine, Minnesota. This role is responsible for maintaining accurate financial records, coordinating payroll activities, and helping ensure smooth month-end and year-end close processes. The ideal candidate brings strong experience across payables, receivables, reconciliations, and compliance reporting, along with a proactive approach to resolving discrepancies and improving accuracy.
Responsibilities:
- Maintain accurate and up-to-date financial records to support reliable reporting and informed business decisions.
- Process bi-weekly payroll, track vacation balances, and help manage employee onboarding-related administrative tasks.
- Reconcile bank accounts, credit card activity, and balance sheet accounts while identifying and correcting discrepancies in a timely manner.
- Support monthly and annual close activities by preparing reconciliations, reviewing general ledger activity, and assisting with financial reporting accuracy.
- Handle accounts payable functions, including invoice coding, payment processing, issue resolution, and document management.
- Partner with purchasing and customer service teams to ensure purchase orders, customer invoices, and related transactions are recorded promptly and correctly.
- Monitor accounts receivable by applying cash, following up on outstanding balances, managing collections efforts, and reviewing credit information for new customers.
- Prepare and submit required filings such as sales and use tax returns, 1099 reporting, and other compliance-related documentation.
- Review employee expense submissions, process approved reimbursements, and maintain organized financial records for audit readiness.
- Assist with special projects, audits, and other administrative or accounting tasks as needed.
- Experience in bookkeeping within a manufacturing or similarly fast-paced business environment.
- Working knowledge of accounts payable, accounts receivable, general ledger maintenance, and journal entry processing.
- Proven ability to complete bank and account reconciliations accurately and investigate variances effectively.
- Payroll processing experience, including familiarity with ADP or a comparable payroll platform.
- Understanding of collections procedures, cash application, and customer account follow-up.
- Ability to manage multiple deadlines while maintaining a high level of accuracy and organization.
- Proficiency with standard accounting systems and Microsoft Office tools, especially spreadsheet-based analysis.