We are looking for a detail-oriented Billing Clerk to support a construction-focused organization in Waterbury, Connecticut. This is a Long-term Contract opportunity in a part-time, onsite setting, ideal for someone who can step in quickly and provide reliable billing and accounts receivable support. The role requires strong accuracy, sound judgment, and the ability to manage deadlines while working closely with accounting leadership.
Responsibilities:
- Create and send customer invoices in a timely manner while ensuring charges align with supporting documentation.
- Examine contracts, purchase orders, and work orders to confirm billing details are complete and accurate before processing.
- Audit billing information, identify inconsistencies, and make corrections to prevent payment delays or account issues.
- Handle credits, billing adjustments, and refund transactions as needed while maintaining proper documentation.
- Keep customer account records current by updating billing profiles, payment details, and related account information.
- Track open receivables, follow up on past-due balances, and assist with resolving outstanding payment concerns.
- Reconcile billing activity against financial records and work through discrepancies with internal teams or customers.
- Respond professionally to questions about invoices, statements, and payment status, providing clear and timely support.
- Prepare billing summaries, reports, and spreadsheets using Excel and accounting systems to support accounting and accounts receivable operations.
- 2-3 years of experience in billing, accounting support, or accounts receivable functions.
- Demonstrated ability to work effectively in a detail-oriented team environment and provide dependable support to accounting leadership.
- Strong time management skills with the ability to prioritize tasks and meet deadlines consistently.
- Experience using computerized billing systems and working knowledge of billing statements, collections, and invoice processing.
- Proficiency in Excel and familiarity with accounting software, including Sage 300 or Timberline.
- High level of organization, attention to detail, and urgency when handling billing deadlines and follow-up tasks.
- Strong written and verbal communication skills for addressing customer billing questions and coordinating with internal departments.