Position Overview Robert Half is partnering with a well-established real estate company to identify an organized and detail-oriented Assistant Property Manager to support the day-to-day operations of its property portfolio. This individual will work closely with the Property Manager to oversee property operations, coordinate tenant needs, assist with financial reporting, and maintain positive relationships with tenants, vendors, and ownership. The ideal candidate has a background in commercial property management, strong administrative and communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Support the Property Manager with daily operations, tenant relations, and overall property management activities.
- Serve as a point of contact for tenant inquiries, service requests, maintenance issues, and general property concerns.
- Coordinate with vendors and contractors to schedule maintenance, repairs, inspections, and other property-related services.
- Assist with the preparation and administration of budgets, operating expenses, financial reports, and monthly reporting.
- Maintain accurate property records, tenant files, lease documentation, insurance certificates, and vendor contracts.
- Assist with lease administration, including tracking lease expirations, renewals, tenant improvements, and critical dates.
- Monitor outstanding tenant receivables, assist with rent collection, and follow up on past-due balances as needed.
- Coordinate property inspections and ensure common areas and building operations are maintained to established standards.
- Support invoice processing, purchase orders, expense tracking, and accounts payable coordination.
- Help ensure compliance with lease requirements, company policies, building procedures, and applicable regulations.
- Assist with special projects and provide general administrative support to the property management team.
Qualifications
- 2+ years of experience in commercial real estate or property management.
- Experience supporting the management of commercial properties, such as office, retail, industrial, or mixed-use assets.
- Working knowledge of lease administration, tenant relations, vendor coordination, and property operations.
- Familiarity with property management software such as Yardi, MRI, or similar platforms.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
- Strong organizational skills and attention to detail, with the ability to manage competing priorities.
- Excellent written and verbal communication skills with a customer-service-oriented approach.
- Ability to work collaboratively with property managers, tenants, vendors, and internal stakeholders.
Preferred Qualifications
- Experience assisting with operating budgets, CAM reconciliations, financial reporting, or accounts payable.
- Familiarity with commercial lease agreements and tenant billing.
- Experience working with multiple properties or a high-volume property portfolio.
What This Opportunity Offers
- The opportunity to grow within an established real estate organization.
- Hands-on exposure to commercial property operations, financial reporting, and tenant relations.
- The ability to work closely with an experienced Property Manager and contribute to the success of the property portfolio.