Archived listing. The details below describe a past opening.
We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property management team. This is a Contract position suited for someone who can balance receptionist duties, office coordination, and tenant-facing support in a detail-oriented environment. The ideal candidate will help maintain organized workflows, provide responsive service to visitors and vendors, and assist with a range of operational tasks that keep the office running smoothly.
Responsibilities:
- Oversee front desk activities and help maintain efficient day-to-day operations within the main office.
- Direct incoming digital and physical correspondence to the appropriate recipients, including support with outbound courier shipments.
- Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly.
- Serve as a point of contact for vendors, guests, and callers by answering questions, offering guidance, and connecting individuals with appropriate housing-related resources.
- Monitor building access by using the intercom system to screen visitors and admit authorized employees or guests.
- Coordinate occasional office meal arrangements and replenish shared snack and beverage supplies as needed.
- Provide clerical and logistical assistance for projects, meetings, and special events.
- Carry out other administrative and operational tasks assigned to support the team.
- Proficiency with Microsoft Word, Outlook, and Excel.
- Comfortable handling general office administration tasks in a fast-paced setting.
- Ability to manage email communication and document collation accurately and efficiently.
- Experience supporting billing-related activities or maintaining basic financial records.
- Strong customer service and interpersonal communication skills.
- Ability to multitask, stay organized, and manage front office responsibilities with professionalism.
- Spanish language skills are preferred for communicating with a diverse community.