Archived listing. The details below describe a past opening.
We are looking for an Administrative Coordinator to support daily office operations for an education-focused organization in Canandaigua, New York. This Contract position requires an organized individual who can manage communications, coordinate schedules, and keep administrative processes running smoothly. The ideal candidate will bring strong organizational skills, a service-minded approach, and the ability to handle multiple priorities in a structured environment.
Responsibilities:
- Manage front-line administrative support by responding to inbound calls, directing inquiries, and ensuring timely follow-up.
- Coordinate calendars for staff or department leaders, including arranging meetings, appointments, and schedule updates.
- Organize day-to-day scheduling activities to help maintain efficient workflow across the office or assigned team.
- Prepare, maintain, and distribute administrative records, correspondence, and other routine documentation as needed.
- Serve as a central point of contact for internal and external communication while maintaining a courteous presence.
- Assist with general office operations by tracking tasks, supporting departmental needs, and helping prioritize time-sensitive requests.
- Monitor appointment changes, confirm meeting details, and communicate updates to relevant stakeholders.
- Provide administrative assistance for ongoing programs or service-related activities, ensuring information is accurate and accessible.
- Experience providing administrative support in an office, academic, healthcare, or service-based setting.
- Ability to handle inbound phone communication with professionalism, accuracy, and strong customer service skills.
- Demonstrated experience managing calendars, coordinating appointments, and maintaining organized schedules.
- Strong organizational skills with the ability to manage multiple assignments and shifting priorities effectively.
- Clear written and verbal communication skills for working with staff, students, clients, or external contacts.
- Proficiency with standard office software and administrative tools used for scheduling, documentation, and communication.
- High attention to detail and the ability to maintain confidentiality when handling sensitive information.