Archived listing. The details below describe a past opening.
We are looking for an Administrative Coordinator to support daily operations and help keep client-related activities. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and can manage multiple administrative priorities with accuracy. The role will focus on coordinating schedules, maintaining organized records, preparing printed materials, and supporting digital marketing client activities through efficient administrative execution.
Responsibilities:
- Coordinate calendars and appointment scheduling for digital marketing clients to ensure timelines and meetings stay on track.
- Maintain accurate tracking logs, records, and administrative documentation for ongoing projects and routine office activities.
- Provide day-to-day administrative support by managing correspondence, organizing information, and assisting with general office coordination.
- Use Microsoft Office applications to prepare documents, update spreadsheets, and create detailed materials as needed.
- Handle inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.
- Prepare, print, and organize client or internal documents to support meetings, projects, and operational needs.
- Support workflow within internal software systems by entering information accurately and monitoring task progress.
- Help ensure smooth Monday through Friday office operations by prioritizing assignments and following through on deadlines.
- Experience in administrative support, office coordination, or a similar business support role.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related tools.
- Strong scheduling and calendar management skills with close attention to detail.
- Ability to manage inbound calls and communicate clearly with clients and internal teams.
- Comfortable tracking multiple tasks, updates, and records in an organized manner.
- Strong time management skills and the ability to handle competing priorities effectively.
- Experience working in healthcare, home health, or client service environments is a plus.