Archived listing. The details below describe a past opening.
We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting.
Responsibilities:
- Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.
- Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations. Make sure all events run smoothly from start to finish
- Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.
- Plan and support community and sponsored events, including logistics, communication, and follow-up activities.
- Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.
- Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.
- Assist with event-related outreach and coordination activities that help promote participation and engagement.
- Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.
- At least 2 years of experience in an administrative coordination or administrative support role. Background in event coordination and special events
- Demonstrated ability to handle inbound calls professionally and communicate clearly with a wide range of contacts. event coordination and check in with guests.
- Experience managing calendars, scheduling appointments, and adjusting priorities as needs change.
- Ability to coordinate events and oversee logistics for community, sponsored, or organizational activities.
- Strong organizational skills with the ability to maintain accurate records, logs, and documentation.
- Proficiency with standard office tools and confidence working in a fast-paced, multitasking environment