We are looking for an Administrative Coordinator to support daily office operations and help keep communication, scheduling, and service-related tasks running smoothly in Deer Park, New York. This Long-term Contract position is ideal for someone with strong organizational skills, prior administrative experience, and the ability to coordinate across multiple contacts in a fast-paced environment. The person in this role will serve as a key point of connection for internal teams and external stakeholders while managing calendars, incoming calls, and service coordination activities.
Responsibilities:
- Coordinate day-to-day administrative activities to support office efficiency and maintain organized workflows.
- Manage calendars, schedule appointments, and adjust plans as priorities change throughout the workday.
- Respond to inbound calls professionally, provide accurate information, and route inquiries to the appropriate contacts.
- Act as a liaison between team members, service personnel, and other locations to ensure timely communication and follow-up.
- Support service coordination tasks by tracking requests, updating records, and helping maintain consistent documentation.
- Assist a small on-site team with administrative needs and contribute to smooth collaboration across the local office and broader network.
- Maintain data in internal systems and use Salesforce or similar platforms to help organize communication and service information.
- At least 5 years of experience in an administrative, coordination, or office support role.
- Strong background in administrative assistance, including scheduling, calendar management, and general office coordination.
- Experience handling inbound phone calls with professionalism and strong customer service skills.
- Ability to manage multiple priorities, stay organized, and follow through on time-sensitive tasks.
- Previous exposure to home health or a related service environment is preferred.
- Familiarity with Salesforce is a plus.
- Strong written and verbal communication skills, with the ability to work effectively as a liaison among different groups.