We are looking for a detail-oriented Administrative Assistant to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate.
Responsibilities:
- Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.
- Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.
- Prepare routine reports, account statements, and other administrative materials to support business operations.
- Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.
- Enter, update, and manage information across office records and administrative systems with a high level of precision.
- Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.
- Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.
- At least 1 year of experience in administrative support, office coordination, data entry, or a related function.
- Working knowledge of general office procedures and standard business administration practices.
- Strong organizational skills with careful attention to detail and the ability to manage competing priorities.
- Ability to meet time-sensitive deadlines while maintaining a high level of accuracy.
- Basic math skills, including the ability to perform and apply simple calculations as part of routine tasks.
- Intermediate proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
- Comfortable using a personal computer and common office equipment in an office setting.
- An associate degree is preferred.