We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs.
Responsibilities:
- Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.
- Receive and direct incoming phone calls with care, ensuring timely and accurate communication.
- Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.
- Enter, update, and maintain records with a high level of accuracy and attention to detail.
- Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.
- Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.
- Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.
- Previous experience in an administrative, office support, or receptionist capacity.
- Ability to manage inbound calls courteously and route information effectively.
- Strong data entry skills with consistent accuracy and attention to detail.
- Proficiency with Microsoft Office, including commonly used business applications.
- Comfortable working on-site in an office environment.
- Strong organizational skills and the ability to handle multiple tasks in a timely manner.
- Clear communication skills and a reliable, service-oriented approach to office support.