Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Buffalo, New York. This Contract position is ideal for someone who enjoys helping clients, managing administrative tasks with accuracy, and contributing to an organized in-office environment. The role combines front-office support, document handling, and data entry while ensuring a positive experience for visitors and callers.
Responsibilities:
- Welcome clients and visitors, provide assistance during intake activities, and help create an organized and supportive office experience.
- Conduct intake support and assessment-related administrative tasks by gathering information carefully and recording details accurately.
- Review client paperwork for completeness, organize supporting materials, and prepare files for processing.
- Copy, scan, and maintain documents in an orderly manner so records remain accessible and up to date.
- Enter information into office systems with a high level of accuracy and attention to detail.
- Answer inbound calls, respond to routine inquiries, and direct questions to the appropriate staff when needed.
- Provide general administrative support to the office, including reception coverage and other clerical duties as assigned.
- Prior experience in an administrative, office support, receptionist, or customer service role.
- Strong data entry skills with consistent accuracy and attention to detail.
- Ability to interact effectively and comfortably with clients in person and by phone.
- Proficiency with basic computer applications and standard office administrative tasks.
- Strong organizational skills with the ability to manage paperwork and multiple priorities effectively.
- Clear communication skills and a dependable, detail-oriented approach to daily responsibilities.