We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.
Responsibilities:
- Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.
- Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.
- Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.
- Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.
- Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.
- Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.
- Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- Previous experience in administrative support, office coordination, or a similar clerical role.
- Ability to handle inbound calls effectively while communicating clearly with internal and external contacts.
- Strong data entry skills with close attention to detail and accuracy.
- Comfortable performing front-desk or receptionist responsibilities in a detail-oriented office environment.
- Proficiency with standard office procedures and general administrative tasks.
- Strong organizational skills with the ability to prioritize multiple assignments effectively.
- Dependable work habits and the ability to maintain a consistent approach in a fast-paced setting.