Archived listing. The details below describe a past opening.
We are looking for a dependable Administrative Assistant to support daily office operations for a contract, part-time assignment. This opportunity is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on track. Houston, Texas | 77002
Responsibilities:
- Welcome visitors at the front desk, manage check-ins, and ensure guests are directed appropriately upon arrival.
- Handle reception coverage by answering incoming calls and serving as an attentive first point of contact for the office.
- Monitor inventory levels for workplace materials and place orders to keep essential office supplies stocked.
- Arrange conference calls and virtual meetings using Microsoft Teams while supporting scheduling needs as requested.
- Organize occasional catered meals and maintain shared snack areas to support day-to-day office operations.
- Assist with event coordination activities, including holiday gathering logistics and guest reception support.
- Provide administrative assistance to designated team members, with a primary focus on supporting the local office leadership group.
- Complete general clerical and office support tasks such as data entry, document handling, and other operational needs as they arise.
- 2 to 5 years of experience in an administrative assistant, receptionist, or similar office support role.
- Proficiency with Microsoft Office applications and confidence using Microsoft Teams for scheduling and communication.
- Strong interpersonal skills with a courteous and approachable presence.
- Ability to work effectively in a front-facing position that involves frequent interaction with employees and visitors.
- Solid organizational skills and attention to detail when managing multiple administrative priorities.
- Experience handling inbound calls, reception duties, and general office coordination responsibilities.
- Comfortable working on a part-time, onsite schedule in Houston, Texas.