Archived listing. The details below describe a past opening.
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys keeping records accurate, handling administrative tasks efficiently, and providing detail-oriented front-office support. The role requires strong attention to detail, confidence with data processing, and the ability to manage multiple priorities in a busy work environment.
Responsibilities:
- Maintain and update office records, databases, and administrative files with a high level of accuracy.
- Enter, review, and reconcile data to ensure information is complete, consistent, and properly documented.
- Provide front-desk and general office support, including greeting visitors and directing inquiries appropriately.
- Answer incoming calls courteously, respond to routine questions, and route messages to the correct team members.
- Assist with day-to-day administrative activities such as organizing documents, preparing reports, and supporting office workflows.
- Monitor information for errors or discrepancies and take appropriate steps to correct records when needed.
- Support records management processes by organizing, retrieving, and filing both digital and physical documents.
- Use standard office software and computer systems to complete clerical assignments and maintain operational efficiency.
- Previous experience in an administrative assistant, receptionist, or office support role.
- Strong data entry skills with the ability to manage information accurately and efficiently.
- Experience handling inbound calls and communicating professionally with internal and external contacts.
- Proficiency with general computer applications and administrative office systems.
- Demonstrated ability to maintain organized records and perform data reconciliation tasks.
- Excellent attention to detail and the ability to work independently on routine assignments.
- Strong time management and multitasking skills in a fast-paced office environment.