We are looking for an Administrative Assistant to support daily office operations in Columbia, Tennessee within a healthcare setting. This Long-term Contract position will partner with department leaders and staff to keep schedules organized, information accurate, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple tasks in a busy environment.
Responsibilities:
- Coordinate calendars, arrange meetings, and help ensure leaders and team members stay informed of upcoming priorities and commitments.
- Respond to inbound calls, direct inquiries appropriately, and provide courteous front-office support for staff and visitors.
- Create, edit, and distribute reports, presentations, letters, and other business documents with accuracy and timeliness.
- Maintain organized files, records, and sensitive information while following confidentiality standards and office procedures.
- Enter and update data in administrative systems, review documents for completeness, and assist with routine processing tasks.
- Provide day-to-day operational support for department staff by tracking assignments and helping move office activities forward efficiently.
- Assist with special projects and departmental initiatives as needs arise, ensuring deadlines and quality expectations are met.
- At least 1 year of experience in administrative support, office coordination, customer service, or a related role.
- Strong ability to organize work, manage competing priorities, and maintain accuracy in a fast-paced setting.
- Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Experience handling inbound calls, scheduling activities, and general clerical responsibilities.
- Comfortable performing data entry and maintaining records with a high level of attention to detail.
- Previous experience in a healthcare environment is preferred, but not required.