Archived listing. The details below describe a past opening.
We are looking for a dependable Administrative Assistant to support municipal office operations in Massachusetts. This Long-term Contract position offers an excellent opportunity for someone who enjoys keeping administrative processes organized, managing daily office tasks, and providing consistent support to local leadership. The role is ideal for someone who can balance document handling, scheduling coordination, and general office assistance in a public-sector environment.
Responsibilities:
- Maintain and organize official records to ensure documents are filed accurately and easy to retrieve.
- Process incoming mail by sorting, distributing, and routing correspondence to the appropriate departments or individuals.
- Provide day-to-day administrative support to local leadership and assist with priority tasks as needed.
- Coordinate calendars, schedule meetings, and help manage appointments to keep office activities running smoothly.
- Perform data entry and routine office updates using Microsoft Word and Excel.
- Answer inbound calls, greet visitors, and handle general receptionist duties in a courteous manner.
- Support overall office operations by completing clerical assignments and helping maintain an orderly administrative environment.
- Prior experience in an administrative, clerical, receptionist, or office support role.
- Working knowledge of Microsoft Word and Excel for routine documents, tracking, and data entry.
- Strong organizational skills with the ability to manage records, correspondence, and schedules accurately.
- Comfortable handling inbound phone calls and interacting professionally with staff and the public.
- Ability to work independently while also collaborating closely with office leadership.
- Solid attention to detail and dependability in completing daily administrative tasks.
- Availability to work approximately 20 hours per week with flexibility for four-hour shifts.