We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment.
Responsibilities:
- Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records.
- Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members.
- Perform accurate data entry and update department information in company systems with a high level of attention to detail.
- Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs.
- Prepare, review, and organize documents, correspondence, and reports to support departmental workflow.
- Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information.
- Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
- Previous experience in an administrative assistant, office support, or similar business support role.
- Ability to handle inbound phone calls effectively and communicate clearly with internal and external contacts.
- Strong data entry skills with consistent accuracy and attention to detail.
- Experience performing receptionist or front-desk responsibilities in a detail-oriented office setting.
- Proficiency with standard administrative tasks such as filing, document preparation, and record maintenance.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Reliable attendance and the ability to work independently in a structured office environment.