We are looking for a bilingual Administrative Assistant to provide high-level support to a Vice President at a college in Detroit, Michigan. This Long-term Contract position is ideal for someone who is detail oriented and can keep executive priorities organized, coordinate meetings and travel, and handle day-to-day administrative operations effectively. The role requires strong communication skills in both languages, sound judgment, and the ability to manage changing priorities in a higher education environment.
Responsibilities:
- Coordinate the Vice President’s calendar, organize appointments, and adjust schedules as priorities shift.
- Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time.
- Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup.
- Draft, format, and distribute correspondence, presentations, and other business documents using standard office software.
- Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties.
- Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly.
- Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation.
- Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.
- At least 5 years of administrative support experience, including direct support for senior leadership.
- Associate degree required.
- Bilingual communication skills with the ability to interact professionally in both verbal and written formats.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Experience composing correspondence, managing email, and handling routine office documentation.
- Strong organizational skills with the ability to manage calendars, meetings, and multiple priorities effectively.
- Comfortable performing data entry, copying, and other essential administrative tasks with accuracy.
- Experience with Visio is a plus.