Archived listing. The details below describe a past opening.
We are seeking a highly organized and detail-oriented Administrative Assistant with prior real estate experience and familiarity with Yardi software to support daily office operations, property management activities, and administrative functions. The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced real estate or property management environment.
Key Responsibilities
- Provide daily administrative support to real estate professionals, property managers, and office leadership.
- Utilize Yardi property management software to maintain property records, update tenant information, enter data, and support reporting.
- Coordinate calendars, schedule appointments, organize meetings, and assist with property-related activities.
- Prepare, review, and maintain lease agreements, contracts, tenant correspondence, and property documentation.
- Assist with tenant communications, maintenance requests, vendor coordination, and service follow-up.
- Maintain accurate electronic records, databases, and filing systems.
- Support invoice processing, expense tracking, and administrative reporting.
- Respond to inquiries from tenants, vendors, clients, and internal team members.
- Assist with preparing reports, correspondence, and other administrative materials.
- Support general office operations, including phones, emails, scheduling, and document management.
- Previous administrative experience in real estate or property management is preferred.
- Experience using Yardi property management software is strongly preferred.
- 2+ years of administrative or office support experience preferred.
- Familiarity with leasing processes, tenant records, property documentation, and real estate terminology.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- High level of accuracy, professionalism, and discretion.