Archived listing. The details below describe a past opening.
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting.
Responsibilities:
- Maintain and update donor profiles, ensuring records are complete, accurate, and current.
- Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.
- Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.
- Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.
- Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.
- Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.
- Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
- Previous experience in administrative support, office coordination, or a similar clerical role.
- Proficiency with data entry and record maintenance, with strong attention to detail.
- Experience handling inbound calls and communicating professionally with internal and external contacts.
- Familiarity with donor relations support or donor database management is strongly preferred.
- Hands-on experience with a donor management software is preferred.
- Strong written communication skills for preparing donor acknowledgments and correspondence.
- Ability to manage multiple tasks, stay organized, and meet deadlines in a Contract role.