Archived listing. The details below describe a past opening.
Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Responsibilities
- Answer and direct incoming phone calls professionally and efficiently
- Provide excellent customer service to clients, vendors, and visitors
- Greet visitors and assist with front office needs
- Prepare correspondence, reports, and other business documents
- Schedule meetings, appointments, and project-related activities
- Perform data entry and maintain accurate records
- Organize electronic and paper files
- Assist with purchase orders, invoices, and project documentation
- Coordinate incoming and outgoing mail and deliveries
- Order and maintain office supplies
- Provide administrative support to management and project teams
- Assist with additional office projects as needed
Requirements
- Previous administrative or office support experience
- Experience answering phones in a professional office environment required
- Strong customer service and interpersonal skills
- Proficiency with Microsoft Word, Excel, Outlook, and other office applications
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Strong attention to detail and accuracy
- Ability to prioritize multiple tasks and meet deadlines
- Dependable and professional with a team-oriented attitude