Archived listing. The details below describe a past opening.
We are looking for an Administrative Assistant to support daily office operations in Honolulu, Hawaii. This Contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a fast-paced environment. The role requires strong communication skills, attention to detail, and the ability to manage competing priorities while providing dependable support to internal teams and external contacts.
Preference will be given to Oahu residence due to the onsite nature of this opportunity.
Responsibilities:
- Coordinate calendars, schedule meetings, and arrange appointments to keep daily activities running smoothly.
- Respond to inbound and outbound communications professionally, including phone calls and email correspondence.
- Enter, update, and maintain accurate records, reports, and administrative data in company systems.
- Prepare routine documents, spreadsheets, presentations, and written communications using Microsoft Office applications.
- Provide customer-facing support by answering questions, directing inquiries, and ensuring timely follow-up.
- Monitor office priorities, anticipate administrative needs, and address issues before they disrupt operations.
- Support team coordination by organizing information, tracking tasks, and assisting with general office workflows.
- At least 3 years of administrative support experience in an office setting.
- Basic working knowledge of Microsoft Outlook and Excel, with overall proficiency in the Microsoft Office suite.
- Ability to manage multiple assignments at once while maintaining organization and accuracy.
- Strong problem-solving skills with the judgment to handle routine operational challenges effectively.
- Clear written and verbal communication skills, including strong listening and follow-up abilities.
- Experience providing phone-based and email-based support in a customer service or office environment.
- Collaborative approach with the ability to work well as part of a team.