Archived listing. The details below describe a past opening.
We are looking for an Administrative Assistant to support leasing, customer service, and marketing efforts for a real estate team in Honolulu, Hawaii. This Contract position is ideal for someone who is organized, comfortable working with tools such as Google Sheets, and confident interacting with prospective residents and visitors. The person in this role will help maintain daily administrative operations while contributing to outreach, leasing coordination, and market research activities.
Responsibilities:
- Manage front-desk and administrative support activities, including greeting visitors, responding to questions, and handling a multi-line phone system in a detail-focused manner.
- Create and coordinate promotional content and campaigns across print and online channels to help increase property visibility and lead generation.
- Track and follow up with prospective resident inquiries and guest cards each day to support leasing goals and timely communication.
- Take part in community outreach efforts by distributing marketing materials and representing the property during promotional activities.
- Support the move-in and leasing process by showing model or available units, preparing presentation spaces, promoting community features, and assisting with lease execution.
- Help process applicant information by assisting with verification steps and maintaining accurate documentation.
- Perform market research by reviewing competing properties, gathering pricing and positioning insights, and preparing marketing reports for management.
- Complete business activities in alignment with company standards and applicable Fair Housing, ADA, Fair Credit Reporting, and federal and state regulatory requirements.
- Provide additional administrative or leasing-related assistance as requested by onsite management.
- At least 2 years of experience in administrative support, leasing, reception, or a similar customer-facing role.
- Strong technical proficiency, including experience using Google Sheets and Microsoft Office applications.
- Ability to communicate clearly and professionally with visitors, applicants, residents, and internal team members.
- Experience managing phones, inquiries, and front-office responsibilities in a fast-paced environment.
- Familiarity with marketing support tasks such as outreach, flyer distribution, promotional coordination, or lead follow-up.
- Strong organizational skills with the ability to handle multiple responsibilities accurately and efficiently.
- Copywriting or promotional writing experience is preferred, but not required.
- Knowledge of property management, leasing practices, or real estate environments is a plus.