We are looking for a detail-oriented Administrative Assistant to support daily warehouse and logistics operations in Vernon, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving food processing environment and can keep shipping records, communication, and documentation organized. The role works closely with transportation partners, warehouse teams, and internal departments to help ensure timely, accurate, and compliant movement of goods.
Responsibilities:
- Manage shipping and receiving paperwork by preparing bills of lading, processing documentation, and tracking inbound and outbound freight.
- Coordinate daily load and delivery activity with drivers, carriers, and warehouse staff to keep schedules aligned and operations moving efficiently.
- Record inventory transactions, delivery updates, and shipment details in Dynamics 365 and related warehouse systems with a high level of accuracy.
- Review orders and shipping records to confirm product movement is correct, then investigate and help resolve mismatches in inventory, paperwork, or delivery information.
- Serve as a communication point for transportation providers, customers, and internal teams by sharing shipment updates and responding to operational questions.
- Produce routine reports, organize files, and maintain clear administrative records to support warehouse and logistics functions.
- Assist with inventory control tasks, including cycle count follow-up and reconciliation of stock movement records.
- Help uphold food safety standards, cold chain requirements, and established company procedures throughout shipping and warehouse documentation processes.
- Provide broad administrative support for logistics and dock office activities as business needs require.
- At least 1 year of administrative experience in shipping, receiving, transportation, dispatch, logistics, or warehouse operations. Must be bilingual in Spanish
- Strong data entry ability with careful attention to detail and solid organizational skills.
- Working knowledge of Microsoft Office applications, especially Excel and Outlook.
- Ability to manage multiple priorities effectively in a fast-paced operational setting.
- Clear written and verbal communication skills with a strong customer service approach.
- Experience with Dynamics 365 or a comparable enterprise or warehouse management system is preferred.
- Background in food distribution, refrigerated warehousing, seafood, or other temperature-controlled environments is preferred.
- Bilingual English and Spanish skills are a plus.