We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.
Responsibilities:
- Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.
- Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.
- Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.
- Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.
- Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.
- Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.
- Support internal workflows by assisting with correspondence, document preparation, and general office coordination.
- Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 3+ years of experience in administrative support, office coordination, or a related function.
- Demonstrated ability to manage calendars, travel arrangements, and meeting logistics in a detail-oriented environment.
- Experience handling inbound calls, receptionist responsibilities, and general front-desk communication.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Proficiency in standard administrative office practices, document management, and recordkeeping.
- Ability to manage multiple tasks effectively while meeting deadlines and maintaining organization.
- Strong written and verbal communication skills, with a detail-oriented and service-oriented approach.