We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency.
Responsibilities:
- Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs.
- Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day.
- Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff.
- Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness.
- Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts.
- Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations.
- Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
- High school diploma or equivalent required.
- Previous experience in reception, administrative support, customer service, or office operations.
- Strong verbal and written communication skills with the ability to interact professionally with visitors, employees, and leadership.
- Working knowledge of Microsoft Office applications, including Outlook and other standard office tools.
- Ability to manage multiple responsibilities in a fast-paced onsite setting while maintaining attention to detail.
- Strong interpersonal skills and a service-oriented mindset with the confidence to take initiative independently.
- Experience coordinating supplies, deliveries, meetings, or other workplace support activities is preferred.