An established distribution company is seeking an Accounts Payable Manager to oversee invoice processing, vendor relationships, payment controls, and the daily workflow of its AP team. This opportunity is ideal for an experienced accounting professional who enjoys improving processes, coaching team members, and partnering with purchasing and operations to keep financial transactions moving efficiently. The successful candidate will bring a balance of hands-on accounting knowledge and leadership skills, with the ability to identify bottlenecks, strengthen internal controls, and maintain positive vendor relationships in a high-volume environment.
Key Responsibilities
- Oversee the full accounts payable cycle, including invoice intake, coding, approvals, and payment processing.
- Supervise and develop AP staff while monitoring workload distribution and productivity.
- Establish procedures for invoice matching, payment approvals, and vendor account maintenance.
- Review aging reports and prioritize payments according to terms, cash-flow requirements, and company policies.
- Manage vendor escalations, payment disputes, duplicate invoices, and reconciliation issues.
- Partner with purchasing and warehouse teams to resolve discrepancies involving purchase orders and receiving records.
- Monitor payment runs, ACH transactions, and check disbursements.
- Maintain internal controls and ensure compliance with approval policies.
- Lead AP month-end close activities, accruals, and account reconciliations.
- Develop reporting on invoice turnaround, overdue approvals, and payment trends.
- Identify opportunities to automate workflows and improve accounting system utilization.
- Support audits and collaborate with finance leadership on process improvements.
- 5+ years of accounts payable or accounting experience, including team leadership or supervisory responsibilities.
- Strong understanding of full-cycle AP, vendor reconciliations, and payment controls.
- Experience with ERP or accounting systems and advanced Excel reporting.
- Distribution, inventory, or purchasing-related accounting experience preferred.
- Excellent communication, organization, and problem-solving skills.
- Demonstrated ability to coach employees and manage competing deadlines.