Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Coordinator to support day-to-day invoice processing activities for a team in Miamisburg, Ohio. This Long-term Contract opportunity is ideal for someone who is detail-oriented, organized, and comfortable working with vendors and internal departments to keep payments accurate and on schedule. The role focuses on maintaining strong accounts payable practices, resolving documentation issues, and providing dependable clerical and administrative support.
Responsibilities:
- Review incoming invoices, assign the correct accounting details, and match them to purchase orders before submitting them for payment processing.
- Track down required internal approvals by partnering with departments across the organization to keep invoice workflows moving efficiently.
- Investigate and resolve purchase order mismatches, missing information, and other billing discrepancies that could delay payment.
- Respond to vendor questions, gather supporting documents when needed, and help maintain accurate account balances through routine reconciliation.
- Maintain organized financial records by filing, copying, scanning, and storing accounts payable documentation in a timely manner.
- Apply established accounts payable procedures and general accounting practices to ensure accuracy, compliance, and consistency in daily transactions.
- Assist with additional administrative and clerical tasks as needed to support the accounting function.
- Experience supporting accounts payable or related accounting operations in an office environment.
- Working knowledge of invoice handling, purchase order matching, and approval-based payment processes.
- Ability to communicate clearly with vendors and internal teams to address questions and resolve issues promptly.
- Strong attention to detail with the ability to identify discrepancies and follow documentation procedures accurately.
- Familiarity with general accounting practices and basic recordkeeping standards.
- Solid organizational skills with the ability to manage multiple tasks and maintain orderly files and documents.
- Proficiency in routine clerical duties such as scanning, copying, and document management.