We are looking for an Accounts Payable Associate to support daily payables operations for a growing team. This position is ideal for someone who is highly organized, comfortable managing a large volume of invoices, and confident working across vendors, purchase orders, and accounting records. The role focuses on accurate payment processing, timely reconciliations, and maintaining organized financial documentation while partnering with internal stakeholders to keep transactions moving efficiently.
Responsibilities:
- Process a high volume of vendor invoices from receipt through final payment while maintaining accuracy and timeliness.
- Review invoices for proper coding, required approvals, and supporting documentation before entering transactions into the accounting system.
- Perform three-way matching by comparing invoices, purchase orders, and receiving documents to confirm payment eligibility.
- Prepare and assist with payment runs, including checks and other approved disbursement methods, in accordance with company procedures.
- Reconcile vendor statements, investigate outstanding items, and resolve billing discrepancies through timely follow-up.
- Assign general ledger expense codes appropriately and help ensure transactions are recorded in the correct accounts.
- Maintain spreadsheets, payment records, and account details using Excel, Outlook, Word, and ERP or accounting platforms.
- Support vendor relationships by responding to payment inquiries and providing attentive accounts payable service.
- Contribute to additional accounting activities such as credit card reconciliations, bank reconciliations, and year-end 1099 reporting as needed.
- At least 2 years of experience in accounts payable or a related accounting role with hands-on invoice processing responsibility.
- Practical knowledge of full-cycle AP procedures, including invoice entry, coding, payment support, and statement reconciliation.
- Experience working with three-way matching and verifying that approvals and backup documentation are complete before payment.
- Working understanding of general ledger coding and basic accounting concepts related to expense classification.
- Intermediate proficiency in Microsoft Excel, Outlook, and Word, with the ability to maintain accurate spreadsheets and records.
- Experience using accounting software or ERP systems in a fast-paced, high-volume environment.
- High school diploma required; an associate degree, accounting certificate, relevant coursework, or a bachelor's degree in accounting is preferred.