We are looking for a detail-oriented Accounts Payable specialist to join a manufacturing organization in Middleburg Heights, Ohio in a fully onsite role. This Long-term Contract opportunity is expected to begin as a 6-month contract with the potential to convert to a permanent position, offering steady work in a fast-paced accounting environment. The person in this role will support invoice processing, vendor communication, account research, and data accuracy while helping the team maintain timely and organized payment operations.
Responsibilities:
- Review invoices that are pending receipt confirmation, investigate pricing issues, and coordinate with shared services to move transactions forward accurately.
- Verify vendor invoices against purchase orders and supporting records to ensure billing details, terms, and payment information are correct before processing.
- Research outstanding invoice concerns by examining vendor statements and resolving payment application discrepancies.
- Respond promptly to questions from suppliers and internal branch teams, providing clear follow-up and issue resolution.
- Examine expense-related invoices and assign charges to the appropriate cost centers for review and approval.
- Forward materials-related invoices to the proper contacts to obtain purchase order references and receiving documentation needed for matching.
- Process debit and credit activity with suppliers, monitor company credits, and make sure available offsets are applied correctly to payments.
- Create and maintain vendor records in QuickBase and help keep master data current, complete, and accurate.
- Provide administrative support for audits and account clearing activities by gathering records, researching issues, and preparing summary information.
- Assist with year-end inventory support and contribute to process improvement efforts within accounts payable operations.
- Associate degree with at least 2 years of dedicated accounts payable experience, or 5 years of comparable experience in a similar position.
- Strong written and verbal communication skills with the ability to manage multiple priorities and meet deadlines.
- High level of accuracy and attention to detail, with the ability to work independently and collaboratively.
- Service-oriented approach when supporting vendors and internal stakeholders.
- Solid math aptitude and efficient data entry skills.
- Proficiency with Microsoft Excel, Word, and Outlook.
- Experience using accounts payable or ERP systems; familiarity with QuickBase is a plus.