This is a full-time in office position in Tampa. The Accounting Assistant supports accounts payable, accounts receivable, and general accounting functions to ensure accurate financial records, timely payments, and compliance with organizational policies. This role is a great opportunity for someone who enjoys working with numbers, staying organized, and supporting a collaborative accounting team.
What You'll Do-
Accounts Payable & Accounts Receivable
- Input vendor invoices, ensuring proper coding and required approvals
- Prepare and process weekly payment runs, including checks, ACH, and online bill pay
- Maintain vendor records and payment terms
- Request W-9 forms as needed
- Monitor and resolve invoice discrepancies and vendor inquiries
- Track invoice due dates to help ensure timely payments
- Assist with 1099 preparation and year-end reporting
- Generate and email customer invoices as needed
- Match and post customer payments, including checks and ACH
- Monitor accounts receivable aging reports and follow up on outstanding balances
- Communicate with customers regarding billing questions and payment status
General Accounting & Administrative Support
- Maintain accurate and organized financial records and documentation
- Assist with audits, financial reviews, and auditor requests
- Monitor shared accounting email inboxes and respond to inquiries as appropriate
- Support payroll processing and provide backup as needed
- Review employee expense reimbursement requests for required documentation and approvals
- Perform other accounting and finance-related duties as assigned
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- Experience supporting accounts payable and accounts receivable activities in an office or accounting environment.
- Working knowledge of QuickBooks or comparable accounting software.
- Strong data entry skills with consistent accuracy and attention to detail.
- Familiarity with invoice processing and financial recordkeeping procedures.
- Ability to organize multiple tasks, meet deadlines, and manage transaction volumes effectively.
- Basic understanding of accounting principles and standard clerical practices.
- Proficiency with spreadsheets, email, and general office software used in accounting workflows.