We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.
Responsibilities:
- Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.
- Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.
- Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.
- Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.
- Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.
- Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.
- Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.
- Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.
- Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- Experience supporting accounting operations in areas such as accounts receivable, accounts payable, cash posting, or account reconciliation.
- Working knowledge of accounting platforms and financial systems, including ERP environments and software used for reporting or expense management.
- Familiarity with bank reconciliations, payment research, and general accounting practices aligned with US GAAP.
- Ability to analyze account activity, resolve discrepancies, and maintain accurate financial and client records.
- Strong organizational skills with the ability to manage files, process documentation, and handle multiple priorities efficiently.
- Clear communication skills for interacting with clients, banking contacts, insurance carriers, and internal departments.
- Proficiency with Microsoft Excel and comfort updating data across spreadsheets and accounting or property management applications.