We are looking for an Accounting Assistant to support daily financial operations in a detail-oriented services environment in Baton Rouge, Louisiana. This long-term contract position is ideal for someone who is detail-oriented, organized, and comfortable managing a blend of payables, receivables, and account reconciliation tasks. The role will contribute to accurate recordkeeping, timely invoice processing, and dependable administrative support across accounting activities.
Responsibilities:
- Process incoming invoices, verify supporting documentation, and assign appropriate coding before submission for payment.
- Maintain accounts payable and accounts receivable records to help ensure timely transactions and accurate financial tracking.
- Reconcile bank activity and investigate discrepancies to support balanced and reliable financial reporting.
- Review documents for completeness, accuracy, and compliance with internal policy guidelines and vendor requirements.
- Organize and maintain vendor files, agreements, and account records so information is current and easy to retrieve.
- Receive, log, and manage financial and operational documents, ensuring recorded information is properly filed and tracked.
- Prepare and update spreadsheets, reports, and supporting records using Microsoft Excel and Adobe Acrobat.
- Provide day-to-day operations support to the accounting team, including assistance with documentation and financial record maintenance.
- Experience supporting accounting functions with a focus on accounts payable, accounts receivable, and bank reconciliations.
- Ability to code invoices accurately and review documentation with strong attention to detail.
- Proficiency with Microsoft Excel and Adobe Acrobat for reporting, document handling, and record organization.
- Familiarity with maintaining vendor accounts, vendor files, and related agreement documentation.
- Understanding of financial document controls and the ability to follow established policy guidelines.
- Strong organizational skills with the ability to manage multiple document-driven tasks efficiently.
- Clear written and verbal communication skills to coordinate effectively with internal teams and external vendors.