We are looking for an Accounting Assistant to provide reliable support across purchasing and accounting activities for a Contract position based in Boulder, Colorado. In this role, you will help keep vendor transactions, order records, and invoice workflows organized and accurate while partnering with finance, procurement, and operations teams. This opportunity is well suited to someone who is highly attentive to detail, comfortable managing multiple priorities, and committed to maintaining efficient day-to-day financial processes.
Responsibilities:
- Manage purchase order records, confirming that supporting details are complete, accurate, and properly maintained throughout the transaction cycle.
- Partner with vendors and internal stakeholders to clarify pricing, shipment timing, order updates, and exceptions that require follow-up.
- Monitor orders from initial entry through delivery, identifying and resolving issues such as backorders, quantity differences, or incorrect receipts.
- Compare supplier invoices with purchase orders and receiving information to verify accuracy before payment processing.
- Provide accounts payable assistance by coding invoices, entering transaction data, and supporting timely invoice matching activities.
- Maintain organized vendor and payment documentation, ensuring files remain current and accessible for audit and operational needs.
- Respond to vendor inquiries involving billing concerns, open items, and account discrepancies in a thorough and timely manner.
- Assist with month-end accounting tasks by preparing reports, updating records, and supporting reconciliation efforts.
- Review open purchase order activity and follow up on outstanding transactions to help prevent delays or incomplete processing.
- Support administrative accounting duties such as document filing, data upkeep, and adherence to company purchasing controls and procedures.
- Experience supporting accounts payable, purchasing, or general accounting functions in a detail-focused business environment.
- Working knowledge of purchase order processing, invoice coding, and three-way matching practices.
- Ability to enter and maintain financial data with a high level of accuracy and attention to detail.
- Strong organizational skills with the ability to manage multiple deadlines in a fast-paced setting.
- Experience maintaining vendor records and handling invoice or billing discrepancies.
- Effective written and verbal communication skills for working with vendors and cross-functional internal teams.
- Proficiency with accounting software, purchasing systems, and standard Microsoft Office applications, especially Excel.