We are looking for a detail-oriented Accounting / Admin Clerk to join a non-profit organization in Seal Beach, California. This contract opportunity with permanent potential is ideal for someone who enjoys combining accounting support with administrative coordination in a busy, collaborative environment. The role will contribute to financial accuracy, reporting, meeting logistics, and day-to-day operational support while helping the team stay organized and responsive.
Responsibilities:
- Examine employee expense submissions, travel-related documentation, and reimbursement requests to confirm accuracy, proper support, and policy alignment.
- Assist with payroll balancing activities, account review tasks, and other recurring accounting support functions that keep records current and accurate.
- Prepare and share routine and ad hoc reports for accounting, payroll, travel activity, and general operations.
- Coordinate meeting and event logistics, including scheduling, materials preparation, and follow-up administrative support.
- Maintain organized financial and administrative records, ensuring documents are processed, tracked, and filed in a timely manner.
- Support project-related coordination by managing deadlines, updating task status, and responding to changing priorities across the team.
- Help maintain travel and expense guidance materials and update web-based content or documentation when procedures change.
- Contribute ideas that improve workflow efficiency, reporting quality, and day-to-day administrative processes using available systems and tools.
- At least 1 year of experience in accounting support, administrative coordination, or a similar multi-functional office role.
- Familiarity with accounts payable, accounts receivable, invoice handling, data entry, and general financial record support.
- Experience assisting with reconciliations, expense review, reimbursement processing, or payroll-related activities.
- Strong communication skills with the ability to interact professionally and effectively with a range of internal stakeholders.
- Demonstrated ability to manage multiple assignments, stay organized, and maintain accuracy in a fast-moving setting.
- Proficiency with office technology and reporting tools, including Microsoft Excel for formulas, pivots, and data review.
- Experience with QuickBooks is valuable; familiarity with Deltek Costpoint or Concur is a plus.
- High attention to detail and the ability to learn new systems and processes quickly.