We are looking for a detail-oriented Property Administrator to support commercial property operations in Redondo Beach, California. This PART TIME contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing tenant service, vendor coordination, and administrative accuracy in a fast-moving environment. The role will contribute to day-to-day property activities by managing documentation, tracking financial items, and helping keep building operations organized and responsive.
Responsibilities:
- Manage daily administrative activities that support commercial property management, helping ensure smooth office and site operations.
- Coordinate maintenance needs by logging service requests, assigning vendor work, and following through until issues are resolved.
- Support lease-related administration by preparing documents, organizing files, and assisting with tenant communications.
- Maintain current and accurate records for tenants, vendors, and properties within Yardi and internal databases.
- Review invoices and vendor charges, assist with accounts payable tasks, and help keep billing documentation organized.
- Prepare routine reports, business correspondence, agreements, and other property-related materials as needed.
- Schedule property inspections, document findings, and track outstanding follow-up items through completion.
- Monitor certificates of insurance and vendor compliance records to help confirm required documentation remains up to date.
- Assist with budget support, expense monitoring, and financial reporting while also responding professionally to tenant questions and special project needs.
- At least 2 years of experience in an administrative support or property management role.
- Prior exposure to commercial property management is strongly preferred.
- Hands-on experience with Yardi is required or highly preferred.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Strong written and verbal communication skills with a customer-focused approach.
- Excellent organizational abilities and close attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
- Detail-oriented approach and the ability to work effectively both independently and as part of a team.