We are looking for an Accounts Payable Clerk to join a team in Palmer, Texas in a contract capacity with the potential for a permanent role. This role is suited for someone who enjoys keeping payables organized, ensuring documentation is complete, and supporting accurate financial operations in a construction-focused environment. The position will handle invoice and expense activity, maintain vendor account accuracy, and contribute to month-end close support while working within established accounting systems.
Responsibilities:
- Process vendor invoices each week with close attention to accuracy, coding, and supporting backup documentation.
- Review purchase orders against invoices and related records to confirm proper matching before payment approval.
- Administer employee expense reports and reimbursements through Concur, ensuring submissions comply with company guidelines.
- Reconcile vendor statements, research payment differences, and resolve discrepancies in a timely manner.
- Maintain organized accounts payable files and records to support reporting, audits, and day-to-day account tracking.
- Monitor and manage the accounts payable inbox, respond to inquiries, and route items for follow-up when needed.
- Assist with month-end close activities by preparing payables information and ensuring outstanding items are properly recorded.
- Support accounts payable processing in QuickBooks and related systems used by the accounting team.
- Work effectively within a construction business setting, recognizing the documentation and payment needs common to project-based operations.
- Prior experience in accounts payable with responsibility for invoice review, coding, and payment processing.
- Hands-on experience preparing and processing employee expense reports, including reimbursements in Concur.
- Working knowledge of purchase order matching and supporting documentation review, including three-way match practices.
- Familiarity with vendor statement reconciliation and resolving billing or payment discrepancies.
- Experience using QuickBooks, including QuickBooks Desktop, in an accounting or payable environment.
- Ability to stay organized, manage a shared inbox, and maintain accurate financial records with strong attention to detail.
- Construction industry experience or comfort working in a construction-related environment is strongly preferred.