Accounting Specialist II

We are looking for an experienced Accounting Specialist II to join a team in Saint Paul, Minnesota in a contract-to-permanent position. This opportunity is ideal for someone who can manage detailed accounting work with accuracy, exercise sound judgment on more complex transactions, and support daily financial operations across payables, receivables, reconciliation, and reporting. The role also contributes to budget support activities and selected payroll or personnel-related processing while helping maintain reliable financial records.

Responsibilities:

• Review invoices, claims, and supporting records to confirm mathematical accuracy, proper authorization, and compliance with payment guidelines before processing.
• Record financial activity in general and subsidiary ledgers, allocate charges appropriately, and track encumbrances to keep accounting records current and complete.
• Compare account balances against source documents and control totals, investigate variances, and make corrections needed to maintain accurate financial data.
• Reconcile discrepancies by tracing issues to their origin, verifying correct information, and updating records to resolve outstanding account differences.
• Prepare payment-related documentation such as purchase orders, requisitions, claims, and accounts payable forms to support timely disbursements.
• Generate accounts receivable invoices by compiling billing data, applying established rates, and organizing documentation for customer charges.
• Produce recurring financial and budget reports that summarize transaction activity, account status, and spending patterns for departmental use.
• Compile financial, statistical, and cost information to support budget planning, forecasting, and other accounting analyses.
• Process payroll and personnel-related documents for department staff and assist with administrative support tied to employee benefit coordination.
• Respond to requests for accounting information and maintain essential office forms and documents by monitoring inventory and arranging replenishment as needed.

*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.

Please submit your resume and call 651-293-3973 for review and consideration.

• Experience performing intermediate to advanced accounting support work with a strong understanding of accounts payable, accounts receivable, and general bookkeeping practices.
• Proficiency with accounting software systems and Microsoft Office applications, including the ability to manage spreadsheets, reports, and financial documentation.
• Demonstrated ability to audit bills, claims, and payment records for accuracy, completeness, and policy compliance.
• Hands-on experience reconciling accounts, researching discrepancies, and correcting transactional errors with a high level of attention to detail.
• Working knowledge of billing processes, invoice preparation, purchase orders, and payment documentation.
• Ability to organize and analyze financial data to support reporting, budgeting, and day-to-day accounting operations.
• Strong written and verbal communication skills with the ability to provide clear account information to internal stakeholders.
• Capability to handle multiple priorities independently while maintaining accuracy, confidentiality, and consistent follow-through.